Management Associate Procurement

Our purpose-You will be part of the largest skills development fund in Pakistan. PSDF’s purpose is to shape the future and well-being of our poor and vulnerable youth by giving them access to skills training of the highest standard so they can find sustainable employment and income-generating opportunities in Pakistan and beyond.

The impact we have created-PSDF started its operations in the 4 poorest districts of Punjab. Since 2016, the geographical remit has expanded to the entire 36 districts of Punjab. PSDF has trained almost 300,000 underprivileged youth across Punjab, which includes 180,000+ male and 110,000+ female graduates. These graduates have been trained in approximately 250 demand-driven and market relevant trades across 10 sectors.

Diversified and challenging team-At PSDF, our team constantly works in a fast paced and challenging environment and needs someone who can match and deliver at our pace. We are looking for a passionate and innately talented individual who can actively pursue and drive the agenda of PSDF and is always ready to take up new challenges.

This position drives all sourcing, purchasing activities in PSDF as per company policies and procedures, procurement manual guidelines, industry best practices, and the regulatory/statutory framework of Pakistan.

The primary job responsibilities for this role will be to:

1. Manage procurement activities in compliance with company policies and KPIs.
2. Prepare bidding documents/RFQs and upload them on the company and PPRA websites.
3. Evaluate bids, respond to queries, and recommend awards as per PSDF rules.
4. Ensure cost savings, quality standards, and timely execution of procurement tasks.
5. Track purchase requisitions (PRs), ensure timely issuance of purchase orders (POs), monitor delivery of goods and services, and facilitate timely supplier payments.
6. Close agreements with bidders in coordination with relevant departments.
7. Conduct biannual supplier performance evaluations.
8. Support cost reduction initiatives across goods, services, and consultancy.
9. Streamline procurement processes and reduce turnaround times.
10. Ensure compliance with procurement laws and regulations.
11. Manage POs through SAP and maintain complete, audit-ready documentation.

The key performance indicators for this role are:

1. 100% compliance with quality standards and procurement policies & procedures
2. Timely processing of PRs, POs, contracts, and managing payments of Suppliers by ensuring compliance
3. Maintaining data of Procurement/Savings for reporting & analysis
4. Sourcing/Purchasing through ERP Module
5. Ensuring best practices for procurement-related activities

To apply, you must have:

1. 16 Years of Education in Supply Chain/ Business Administration / Management Sciences / Social Sciences / Commerce or a relevant/ similar discipline from an HEC-recognized / accredited university.
2.  0 – 1 year of experience

The experience for this role requires you to have:

1. Strong negotiation and communication skills.
2. Effective team building and people management.
3. Sharp problem-solving, conflict resolution, and analytical skills.
4. Proficient in reporting, presentations, and MS Office.
5. Good understanding of financial concepts.

PSDF has a lot more to offer than a market-competitive salary and perks. As a PSDF employee, you will get:

• Professional development and career growth opportunities with the largest skills development fund in Pakistan.
• Experience a professional environment that believes in innovative solutions to addressing youth employment and entrepreneurship.
• Opportunity to develop and execute innovative approaches to skills development for Pakistan’s youth.